With so many businesses using Microsoft Teams, it’s no surprise that the tool has become an integral part of their workflows. And We want to record and transcribe it so that we can review it later. But best free microsoft teams transcription language software in 2023?
In fact, according to a study, 9 in 10 businesses in the UK are currently using Microsoft Teams for quick chats, voice calls and video meetings.
Whether you’re trying to be more productive at home or need a quick way to connect with other team members, Microsoft Teams is a great choice. Thus, we need to look for best free microsoft teams transcription language software in 2023
If you’re like most people, you typically take notes during meetings. But if you’re a business owner or manager, it can be tough to keep track of what was said and what was recorded.
That’s where the built-in Microsoft Teams meeting notes tool comes in handy or you can have a go at something similar but with more functionality and features like Instaminutes.
There are a few key challenges that video call and remote meetings face. First of all, attendees can be late to a meeting or unable to make the allocated time.
This can cause problems as it can disrupt the planned agenda and prevent everyone from getting their work done. Additionally, technical issues can occur and it’s often difficult to fix during a live call. Then how to get the 99imboddytitle99
To make up for these shortcomings, companies often turn to software that helps with making audio and video calls efficient and glitch-free.
To overcome some of the issues associated with video calls, offering captions, and securing a transcript from Teams meetings can help. Captions and transcripts can make these sessions more accessible, help people follow the conversation as it’s happening, and provide a writing record for those unable to hear.
How to use MS Teams Transcription
You can enable this feature in your team’s app by a few methods, let’s have a quick look at them-
Enable for the current meeting-
- on the top right of meeting screen, go to more actions
- In the drop-down, select “Start Transcription”
Enable for team - For selectively choosing who can use the transcription you need to do the following -
- On your Navigation Panel, go to “meeting policies”
- Click on “Add” to make a customized policy.
- Configure it how you want and click save
- Now, go to “manage users” and add the users you want that can use the transcription service.
Enable feature - for organization - For this you’ll need an admin or someone who is setting the teams for your whole company from scratch.
- On your Navigation Panel, go to “Meeting”
- Select “Meeting Policies”
- At the bottom, Click on ‘Global (Org-wide default)’
- Scroll down to the ‘Audio & Video’ section. Then click on ‘Allow Transcription’ to turn it on.
How can I access and share my notes after the meeting?
If your notes are part of a channel meeting, you can click View notes in full screen. Otherwise, you can search for calendar events in meeting notes, minutes, and/or recordings.
Meeting notes in Microsoft Teams appear in the Wiki tab, so anyone with the correct permissions can access and edit them.
Customize settings like Allow Shared Notes and Allow PowerPoint Sharing to control who has access to what during and after the meeting.
Why is it important to take meeting notes?
When it comes to important decisions, it’s necessary that everyone has a clear recollection of what they did and what they talked about.
This way, if one person leaves the company or takes on another responsibility, they can quickly and easily be replaced. Keeping meeting notes as a record will help this happen more efficiently. Best free microsoft teams transcription language software in 2023 is necessary.
Plus, by having these notes with you during meetings, you can always refer back to them should there be any discrepancy between what you remember from the meeting and what your team members say.
Issues with taking notes in MS teams
There are multiple issues that are irksome if you are using Teams for the first time, or not in an organization, such as -
- You have to be in a scheduled meeting, notes doesn’t work in impromptu meetings.
- If you want the notes for the meeting if you weren’t invited, You’ll need to request access from the meeting organizer if you want to view the notes after the meeting is over.
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- The notes will only be available in the teams channel, So basically if you are working on multiple platforms and want to share the notes there as well, then that won’t be possible.
To solve these issues, Instaminutes has come to the rescue of all the users with various features that will make the note-taking experience effortless, intuitive and productive. It is the best free microsoft teams transcription language software in 2023
Here’s best free microsoft teams transcription language software in 2023 with Instaminutes
Instaminutes Chrome extension works with any meeting tool that happens on browser. Instaminutes is available to free and paid users.
It gives you summarized meeting notes that help you to prioritize action items, get a quick recap and uncover hidden insights.
You can add Instaminutes Chrome extension from web store.
Alternatively,
You can also use Instaminutes Desktop app to get your transcription of any meeting you want, here’s how -
- On your Instaminutes dashboard, Go to the Integration section on the left
- Select the App, according to your OS
- Click on the Icon to download and install.
After the installation, just join the meeting you want to transcribe and get the notes for and open the Instaminutes app and click on record. The notes will be available to you when you stop the recording.
Benefits of using Instaminutes as your notetaker -
- For all aspects of the company
- Easy to set up and use
- AI-powered notetaker
- Real-time transcription
- Conversational intelligence
- Audio Notes
- Upload Audio
- Share meeting notes on all the popular platforms
Conclusion -
Teams being all versatile in the professional communities does have its perks but also deals with some issues as well. Some of them can take time to fix, but these don’t seem to be going anywhere anytime soon.
Thanks to Instaminutes, we now have an even brilliant solution to best free microsoft teams transcription language software in 2023, and even summarize it to short notes and AudioNotes which Teams or Google meet can’t do.
So, the next time you’re taking a meeting that’s on teams and you want more functionality and ease of usage in making notes and sharing them, Use Instaminutes.