Teams has become an integral part of our day to day lives. Whether we are working professionals or students, we spent a good chunk of our day on it. But only attending is not enough. We want to do more. We want to record it so that we can review it later. But how to do recording on teams where to find in 2023? The Ultimate Teams Guide?
Teams has provided all the users the accessibility to get in and out of a meeting as fast as they can, or at least set it up whenever they please.
The ability to record Teams video calls is a useful feature for both businesses and educators. Teams gives this feature for free, unlike its competitor Google Meet. But Teams recording has its own limitations.
Today, we are going to discuss everything you need to know about Teams recording, how to do it, where is it stored and some hidden tricks to get premium features for free.
Let’s start with how to record Teams.
How to record meeting in Teams (as a host):
Only a host can record Teams meeting. If you are an attendee, skip to the below sections.
To record a Teams, call as a host, first we have to enable it
Step 1: Start or join Teams meeting.
Step 2: Navigate to meeting controls and select More actions [···]
Step 3: Click Start Record.
Everyone in the meeting gets notified that recording and transcription have started.
Multiple recordings of the same meeting at the same time are not possible. If a person starts recording a meeting, that recording will be stored on the cloud and available to all participants.
Meeting participants can view the transcription during the meeting.
How to do recording on teams where to find in 2023? The Ultimate Teams Guide?
Now, once the recording is done, you may download the recording from the chat (or channel). Alternately you may access the file directly from OneDrive (or SharePoint if the meeting was in a channel).
- From Chat (or Channel)
Step 1: Find the recording in your chat/channel.
Step 2: Click on the more options (3 dot) menu and select Open in OneDrive.
Step 3: Click Download.
Step 4: In the Save As dialog, select your location, rename the file if needed, and click Save.
Note: Note: The file is an MP4 video file. Depending on your device settings, this file may automatically go to your Downloads folder.
- From OneDrive (or SharePoint)
Step 1: Log in to MAVZone.
Step 2: In Applications, select OneDrive.
Note: If you need to go to SharePoint, click on the App launcher (waffle) menu at the top left corner of OneDrive. Select SharePoint from Office 365 Apps. Then find your channel.
Step 3: In My files, find the Recordings folder.
Step 4: In Recordings, find the file you want to download.
Step 5: Use the Show actions (3 dot) menu to select Download.
Step 6: In the Save As dialog, select your location, rename the file if needed, and click save.
Note: The file is an MP4 video file. Depending on your device settings, this file may automatically go to your Downloads folder.
How to record Teams meeting without being host?
The good thing about services that are not from a global industry giant, Google Meet *wink* *wink*, is that they always give us some space, to make their software work like we want but give the users freedom to integrate more stuff into it.
In this case, Teams allows us integrations that help us get to make our meetings better.
The best way to record the meetings on Teams is Instaminutes. It is an AI-based service, which records the Teams meeting, transcribes it and most importantly, it summarized meetings into quick key takeaways without any manual effort.
“You can record, transcribe and mostly importantly, summarizes your Teams meetings for Free”
Its AI- algorithm scans the whole meeting audio or transcript, and gives you a summary in form of short notes and AudioNotes, small recording of important part of conversation or class that you can listen or share later.
So, no need to listen to a boring long video, with Instaminutes just read short notes or listen to AudioNotes on the go for free.
Now let’s see how to do it.
Here’s How to record Teams as an attendee with Instaminutes?
Step 1: Sign in to your Instaminutes account.
Step 2: Go to Integrations
Step 3: Download Instaminutes Desktop App based on your OS.
Step 4: Install Instaminutes Desktop App.
Step 5: Sign in on Instaminutes Desktop App.
By doing this you can record and get Insta-notes of any meeting irrespective of any meeting tool. No matter whether you’re joining meeting on Google Meet or Microsoft Teams or Zoom. Click on Instaminutes to start recording.
After you’re done, stop the recording & click on Go to notes to check Insta notes. Alternatively, you can get meeting notes on Instaminutes Webapp.
Notes: Meeting notes processing time is 5-6 minutes.
TIP: The notes sent to you can be accessed only by you, not even Instaminutes can see them. They can only be shared when you want them to be shared. 10/10 for security.
You can use Instaminutes in your Google meetings, Teams or any other meeting tools to record and summarize them in short notes.
TIP: If you use Zoom or Google Meet, use the same method to record those meetings as well. Clever Integration Indeed.
Now, where will be Teams recording saved with Instaminutes?
Finding recording with Instaminutes is super easy in comparison to Teams.
You can access all of your recordings and notes from Instaminutes web app. Even on Dashboard you will be able to see all your latest recordings and notes.
From here, you can share the recording or notes with anyone too via email or slack.
Don’t forgot to try summarized version of recording, AudioNotes, once you are there. It’s just amazing.
Conclusion:
Teams is great meeting tool for working professionals as well as for students. But it has some limitation. Only host can record the meeting not anyone else.
Thanks to Instaminutes, we now have an even brilliant solution to recording meetings, and even summarize it to short notes and AudioNotes which Teams or Google meet can’t do.
Recording and summarizing your meeting into short actionable points gives people so much room to focus better and save time. You don’t need to listen end to end recording anymore because you have Instaminutes to summarize it. Try out easy-to-use Instaminutes to step up your professional game.