How to run effective sales agenda topics in 15 minutes? In order to help the team sell a product to particular customer categories, a sales leader must identify issues, provide advice and updates, and help the team strengthen their interactions and sales pitches. This is one of the main reasons that meetings are held around a certain agenda.
So is there a way to get the meeting agenda right every time? Can we do it without wasting any of our precious productive time? Can we have our talks will be more fruitful if you prepare and arrange agendas for team meetings efficiently? how to run effective sales agenda topics in 15 minutes?
A good meeting agenda acts as a pillar of a productive meeting. According to a survey, there are 11 million meetings held every day in the US, of which a third are ineffective and result in losses of $37 billion every year.
Additionally, the trend of ineffective meetings has grown more pronounced as a result of remote work and Zoom fatigue.
In this guide, I’ll talk about what a meeting agenda is, how to set it, and some personal tips I’ve used that you need, to make it hit a homerun each time, so you won’t fall prey to fatigue and eventual failure in your sales tasks and meeting your quota.
How to run effective sales agenda topics in 15 minutes?
A sales meeting agenda is not something we would discuss with a prospect in the context of this article. It serves as a personalized meeting agenda that will keep you on topic, well-organized, and on schedule.
It should be firm enough to keep you on course while remaining flexible enough to move with the discourse.
The creation of an agenda, which contains a list of topics for discussion, is the first step in preparing for a sales meeting. The activities that will lead to sales results are the main topics on a sales meeting agenda.
Our sales meeting agenda should be both rigid and adaptable so that you can stay on course while also going with the flow of the conversation. But, how to run effective sales agenda topics in 15 minutes?
How to set Sales Meeting Agenda (Tips and Strategies)
Small talk time - Every phone conversation or in-person meeting should begin with five minutes of rapport-building.
This may entail speaking with your team about their weekend or the most recent series they’ve watched; just make sure it elevates the conversation above the unavoidably uninteresting small talk and make their creative juices flowing.
Motivate - Apart from all the hardcore business interactions, motivate the team. Just let them know that their previous efforts are appreciated and fruitful.
Positive words make a lot of difference when you have to talk about something mundane afterward. Opening up to your team will let their guards down and make them more susceptive to the suggestions and plan that are to come.
Identify and Plan - Direct the meeting by identifying its purpose. Address the theme for the current objectives and eliminate the irrelevant content from flowing in the meeting.
Aim not to multitask excessively or to have a short attention span like sales executives frequently do. Even setting a single agenda takes time. So plan them carefully in a way that will benefit your team and get results earlier.
Jot down the points - Too much talk and not enough noting down anything is a critical mistake that a lot of team meetings make and it confuses them beyond comprehension.
Take notes or assign someone to take them for the team. This will everyone get on the same page even after meeting and set personal goals and agendas according to that.
Effective Reuse - Don't start from scratch at every meeting. Make "recurring" schedules and utilize them as models. Templates for team meeting agendas make it easier for your team to prepare.
This saves time spent trying to find out what is on the agenda and ensures that meeting participants are more informed about status updates, documents from the last meeting, and other important information.
Assign action items and Responsibilities - If there are multiple speakers, make sure everyone knows what is being discussed and who is in charge of what. Following up with prospects and clients is the responsibility of sales reps, who will discuss any updates at the meeting.
Proper communication on the tasks and responsibilities will only do you good. The purpose of the sales meeting is to discuss current topics, share experiences, and inspire one another rather than to put pressure on the sales representatives to fulfill their goals.
Schedule your next meeting - Don't leave a meeting without arranging your subsequent contact. Utilize the prospect's active engagement by immediately comparing calendars and tasks.
How to set Sales Meeting Agenda Right Every Time!
When the sales force is dispersed across the nation or in different areas, web conferencing are the sole choice and a great replacement for in-person meetings. Plus you can use certain tools to make it 10x easier, which is exactly what we’re going to do. But, how to run effective sales agenda topics in 15 minutes?
Of all the tools available and the ones I’ve used, Instaminutes was the best one that helped me and the whole team grow and prosper in a very short period of time.
And using it was easy too. Even if we were a bit disorganized in our meetings, it still helped us get on track with its features. Lets take a look at what it is, how its features can help you set your agendas with accuracy and efficiency and help you way beyond that, with the different aspects of the Sales processes as well.
How does Instaminutes help with Sales meeting Agenda?
Instaminutes is a meeting solution that leads to greater sales results. It distills and summarizes crucial moments of the meeting. Instaminutes record conversations, and analyses, with the power of AI and aids users with critical insights and help distribute in a matter of minutes.
Let’s take a look at some scenarios where it can help you reach your goals with efficiency like never seen before -
Long talks, short Summaries - Talking about setting an agenda, deciding what’s it going to take to complete it and settling on who will do what- If you have been in a meeting where these things are discussed you know it takes a lot more time then we anticipate.
Instaminutes is a champ at cutting this time in half. As you start using it, the first few meetings might take long, but soon everyone will be on the same page.
It’s advantage? When you’re clear about what you need to do and what has been done, setting the next agenda will be a walk in the park.
Easy template making -With the easy editing of the recorded notes that Instaminutes provides, We’ve made several templates for setting the agenda, already set agenda and taking follow-ups on the ones we’ve talked about.
We just edited them and shared it with the relevant members. Instaminutes gives great integration with over 50 popular platforms to streamline your workflow and keep everyone on the same page.
Focused interactions - The fidgeting in the meeting when you have to take notes of the important points or something actionable is just the worse. Instaminutes eliminates that, as it records your meetings.
Its live captioning of those notes is such a great feature, you can just click on some point that you think is important, Instaminutes will mark it, and when the meeting ends it’ll give you a summarized version of that sentence along with the other actionable points.
So no more worrying about missing the important things in the discussions.
Solving the case of Who said What - Two words, Labeled Notes. The thing about getting Summarized notes of your meeting, is that it can go on for too long even with all the structure you have because of the market.
But, Instaminutes is going one step further, and giving you labeled notes and Speaker Identification through AI. So you’ll know exactly what was said to who, and you can keep track and follow up with ease when someone was given some task or responsibility.
TLDR, Instaminutes has a plethora of features to make your next meeting to set the sales agenda fast and efficient with excellent recall and follow-up abilities. Here’s a quick look at them -
Trainable AI with Real-time transcription - Key points of live notes can be clicked to mark what’s important. You can train Insta-AI like Alexa to do better summarization for you as you go
Conversational intelligence - Uncover hidden insights from your customer conversations. We turn your whole meeting into a dashboard. Get advanced recommendations to engage & convert your customers better.
Audio Notes - Listen to the summary of your meetings on the go. Use Advanced filters to filter it by Speakers, Type, or labels, and read or listen to the only part of the conversation that matters most to you and your work.
Upload Audio - If you have any specific audio that you want to transcribe and get summarized notes for, you can do that on Instaminutes.
Share meeting notes - Share key moments and hidden insights of conversations to Slack, Notion, Trello, or CRM tools with anyone automatically. Instaminutes allows 50+ integrations to different key platforms that bring a seamless workflow to your meeting and work.
Conclusion -
With companies aiming for efficiency through all the AGILE methods how to run effective sales agenda topics in 15 minutes?, Instaminutes is a perfect example of how to do it right. Taking meetings with Instaminutes eases a lot of background tasks that you have to assign to different people to complete.
So take all the agenda meetings and watch Instaminutes make that time go faster than a hot knife through butter. Not only that, Instaminutes can help you with other aspects of your sales processes like interviews and Sales calls.
So try it out today!