The marketing team is the engine that launches and maintains the flight of your business. Marketing team meetings are a crucial chance to check in, continuously realign on goals, and understand what's working (and what isn't) whether you're a small marketing duo or a big complex team.
What’s the first step for a fruitful marketing meeting? Or how to run effective zoom meeting business in 15 minutes?
A marketing agenda. A bridge to direct you to a clear path of what you need to do to make a strategy that will propel your business. More often than not, people get the first step wrong.
But is there any real issue if we miss this first step?
YES!
Too much time taken in meetings
V
Not being able to set the right agenda
V
Incompatible Marketing Strategy
V
Disorganized team
V
Wasting Precious resources (Time, Money, Man Power)
V
0 Growth/ Possible loss
This is obviously a distilled version of you might face if you don’t get that first step right. But how to run effective zoom meeting business in 15 minutes? Is there any effective way to do it that will save team and companies precious resources in the long run?
There sure is a great way to get the Marketing meeting agenda right each time you approach, and if you do it for long enough, it’ll be already be set for you because of it.
But first, lets get the basics right and see what a Marketing agenda really is, We’ll move forward to the right way to set it after that.
What is a Marketing Meeting Agenda?
The meeting agenda should outline the topics of discussion and all of the key points that have to be covered. This way, everyone knows what needs to be addressed in a specific meeting and can move on from there.
Additionally, it can help to keep everyone organized and on track so that they can cover all of their important tasks at the same time. But how to run effective zoom meeting business in 15 minutes?
How to run effective zoom meeting business in 15 minutes?
Pre-Plan - Review the previous data. This is one of the most important things that everyone should do. I used to take such agenda and strategy-setting meetings on a whim at a time (Thank God it was all online), but they did not go well at all.
Previous performance data is the key to taking the next step in setting the agenda of the marketing meeting and later on that leads to making a reliable strategy that you can share with everyone without any doubts.
Strategy review - You have to keep track of whatever worked in the previous strategy to promote your product or software, and the things that didn’t work out as well.
Remember, the elimination of unnecessary processes is better than the addition of new ones.
Reuse - Some strategies can work right away, but some might take time. But how will you remember what made you go with that strategy, is the market acting the same way? Are some stats similar to what you wanted before and do you want to monopolize on that?Then how to run effective zoom meeting business in 15 minutes?
Then make a template of your agendas and strategies. This will help you cut time significantly.
Pro Tip - I used to include previous data and the actions taken (in brief) in the shared templates, so when implementing the same, the team still had sort of a guide.
Keep Track - I can’t stress this enough, you have to keep the data with you at all times, there are so many softwares that can help you, with a few that I’ve personally used. To make an educated decision, you have to know what worked before and press hard on that at times to see how much give it has.
Not only the data, you really need to keep a close eye on what responsibilities you assign someone. Some campaigns can run for a long time and responsibilities can shift.
Having no record of that will leave you knocking on the wrong doors and asking for irrelevant information.
With all this said and done, now lets come to the part where this is supposed to be easier. How to run effective zoom meeting business in 15 minutes?
With the help of Instaminutes. An ultimate intelligent meeting solution for you, that helps you with all the stuff mentioned above and then some. It’s been making quite the waves in the productivity community recently. Lets take a look at it and its feature to understand how you can use it to set the right marketing meeting agendas each time.
How Can Instaminutes Help You Set Marketing Meeting Agendas -
Summarized and effective - If you've ever been in a meeting where these topics are discussed, you know that it takes a lot longer than we anticipate to define an agenda, determine how long it will take to finish it, and decide who will do what.
Cutting this time in half is easy with Instaminutes. The first few meetings may be a drag as you get used to it, but eventually, everyone will be on the same page.
Advantage of it? Setting the next agenda will be a breeze if you are clear on what needs to be done and what has already been completed.
Easy template making - I've created a number of templates for setting the agenda, reviewing the agenda that has been set, and taking follow-ups on the items we've discussed using the simple editing of the recorded notes that Instaminutes offers.
We just edited them and distributed them to the necessary parties. Strong integrations, with more than 50 well-known platforms, Instaminutes helps you speed up workflow and keep everyone in the loop.
Reduced Distractions - The worst fidgeting occurs when you have to take notes during a meeting on significant information or something that you have to take action on. Because Instaminutes captures your meetings, this is avoided easily.
Because of the incredible live captioning capability, you can simply click on a sentence you believe is crucial, Instaminutes will mark it, and after the meeting, it will provide you with a condensed version of that sentence together with the other actionable points.
Therefore, there is no need to stress about forgetting crucial conversation points.
No need to look for who said what - Labeled Notes are the saving grace for us here. The problem with having summarised notes of your meeting is that, despite all the organisation you have in place, the market might lead it to drag on for an excessively long time.
However, Instaminutes takes things a step further by providing you with Speaker Identification and labeled notes. So when someone is assigned a task or obligation, you will be able to easily keep track of what was said to whom and follow up. You will also know exactly what was said.
TLDR, With Plenty of features and superior recall and follow-up abilities, Instaminutes can make your next meeting to create the marketing meeting agenda quickly and in an effective way. Here is a brief overview of them -
Trainable AI with Real-time transcription - Key points of live notes can be clicked to mark what’s important. You can train Insta-AI like Alexa to do better summarization for you as you go
Conversational intelligence - Uncover hidden insights from your customer conversations. We turn your whole meeting into a dashboard. Get advanced recommendations to engage & convert your customers better.
Audio Notes - Listen to the summary of your meetings on the go. Use Advanced filters to filter it by Speakers, Type, or labels, and read or listen to the only part of the conversation that matters most to you and your work.
Upload Audio - If you have any specific audio that you want to transcribe and get summarized notes for, you can do that on Instaminutes.
Share meeting notes - Share key moments and hidden insights of conversations to Slack, Notion, Trello, or CRM tools with anyone automatically. Instaminutes allows 50+ integrations to different key platforms that bring a seamless workflow to your meeting and work.
Conclusion -
How to run effective zoom meeting business in 15 minutes? Marketing meetings can be stressful because of all the market changes and volatile audience responses. Setting an agenda with the right information is crucial to make the right strategy to place your product, service or software to the right audience.
Instaminutes comes forward packing a punch for all those needs of your that can help you set the right marketing meeting agenda each time, and in the long run, you won’t even know how fast the whole process will become because of its AI, analytical, and intelligence dashboard.
So try it out today and make your agenda-making process a breeze.